Instructions for port entry

The 9.5-metre long fairway that connects the Port of Loviisa to the busy and rapidly developing shipping route of the Gulf of Finland is easy to navigate throughout the winter.
 
The basin is equipped with an anti-freezing system based on air circulation.

Ship pilotage

 
Provisions concerning compulsory pilotage are provided in the Government Decree on Pilotage (246/2011).
 
Compulsory pilotage applies to a vessel, integrated tug-barge combination or non-rigid tug-barge combination that:
1) carries oil, liquefied gas, noxious liquid substances or dangerous goods in solid form;
2) carries INF cargo; or
3) has a maximum length that exceeds 70 metres or a maximum width that exceeds 14 metres or a maximum summer load draught in salt water that exceeds 4.5 metres when operating in Finnish territorial waters and has a maximum length that exceeds 25 metres in the Saimaa Canal or Saimaa waterways.
 
Vessel pilotage is handled by Finnpilot Pilotage Oy
 

Vessels arriving at the Port of Loviisa

 
Advance information
The vessel shall provide the Pilot Order Centre with advance notice 12 hours prior to the vessel’s arrival at the pilot boarding point. The information can be provided on a request form, or by e-mail, fax or telephone.
 
Pilotage order
The vessel shall submit a binding pilotage request to the Pilot Order Centre three (3) hours before the vessel arrives at the pilot boarding point. The information can be provided on a request form, or by e-mail, fax or telephone.
 
 

Vessels departing from the Port of Loviisa

 
Advance information
The vessel agent shall provide the Pilot Order Centre with advance information 12 hours prior to the vessel’s departure from the port. The information can be provided on a request form, or by e-mail, fax or telephone.
 
Pilotage order
The vessel agent shall submit a binding pilotage order to the Pilot Order Centre by the Pilotage Order Form, e-mail, fax or telephone two (2) hours before the vessel is due to depart from the port.
 
The Pilot Order Centre will send a confirmation of the request using the same communication method through which the advance notice was provided or the binding pilotage request was made.
 
More detailed information on pilotage orders
 
Pilotage order:
 
Kotka pilotage area (Orrengrund, Haapasaari and Santio)
E-mail address: pilotorder.east@finnpilot.fi
Tel. +358 (0)400 907 978
Fax. +358 (0)29 525 3011
www.pilotorder.fi
 

Icebreaking and towing

The Port of Loviisa has a contract for icebreaking services with a private company. Icebreaking is usually conducted before the arrival of a vessel at port, and before departure if necessary.
 
Towing, pushing and ice removal from between a vessel and the quay are not part of the normal icebreaking services provided by the Port. Orders for services that are not covered by regular icebreaking services can be made through the vessel's agent and are subject to separate charges.
 
HH-Hinaus Oy
Tel. +358 (0)40 066 4556 (24 hrs)
 

Mooring and unmooring services

Arriving vessels. The pilot orders the mooring service after boarding the ship by calling +358 (0)40 071 7215 (24 hr). The vessel's agent has provided Port Services with the vessel's advance information.
 
Departing vessels. The ship's agent orders the unmooring service by telephone at least 1.5 hours before the vessel’s intended departure time. The vessel's agent has provided advance information to Port Services.
 
The order includes 2 (two) hours of working time for arriving vessels and 1 (one) hour of working time for departing vessels. Any work exceeding these times and cancellations is charged at €100.00/hr.
 
Valkon Satamapalvelu Oy
Tel. +358 (0)40 071 7215 (24 hrs)
 

Vessel water supply

Potable water is available from all berths. The Port of Loviisa's water is provided by Loviisan Vesiliikelaitos.
 
Water delivery weekdays 7am–3pm
 
Water is delivered by Port of Loviisa Ltd's maintenance personnel.
Orders Mon–Thu 7am–3pm and Fri 7am–1pm by phone.
At other times, orders for delivery on weekdays can be placed by text message.
Tel. +358 (0)44 055 5837 / Ville Vuokkovaara or tel. +358 (0)44 055 5838 / Jörgen Holmström
 
Water delivery at other times
 
At other times water is delivered by Valkon Satamapalvelu Oy for a separate fee.
Orders tel. +358 (0)40 071 7215 (24/7)
 

Movement of ship crew at port

Movement in the port area must take place primarily using the marked routes. Persons moving in the port area must wear CE-marked high visibility clothing. Any person moving around in the port area must be prepared to explain their purpose in the area and prove their identity on request.
 
In order for a visitor to enter a ship, the ship must be docked, and the visitor must be able to indicate the person they are meeting.
 

Waste management

All ships must submit a notification to the arrival port on ship-generated waste and cargo residues in compliance with the template confirmed by the Finnish Transport Safety Agency (Trafi), normally 24 hours prior to arrival at the port.
 
The reception and handling of waste at the port is conducted in accordance with waste management instructions. According to Finnish legislation on ship-generated waste, a ship must dispose of all ship-generated waste and cargo residues in the reception facilities at the port.
 
The waste disposal stations located in the port area are indicated on the port map
 
Reception of oily water and liquid oily waste at the Port of Loviisa:
 
The reception and handling of oily water and liquid oily waste at the Port of Loviisa is handled by Phoenix Collector Oy.  The delivery of waste at the Port of Loviisa is covered by the “No Special Fee” -system as long as the instructions provided below are followed. For more information, please see the waste management instructions section.
 
 
    Reception weekdays 7am–4pm
 
    The advance order for waste reception services must be made 24 hours before pumping is to commence and the starting time of the pumping must be confirmed by 2pm the previous day.
 

  • The vessel must deliver their waste to the reception facility by pumping and in liquid form
  • The transportation includes 2 hours of pumping free of charge
  • The vessel must have a minimum pumping capacity of 3 m³/hr and pumping may take no longer than 4 hours
  • The vessel must separate bilge water before delivering it to reception facilities
  • The minimum one-time waste delivery volume is 2 m³ (excluding waste oil, for which the one-time delivery volume is 1 m³)
  • The maximum one-time waste delivery volume is 15 m³ (combined total volume of separated waste and bilge water)

 
Phoenix Collector Oy Ltd
 
Orders can be placed by calling the following number:
Tel. +358 (0)40 046 2253
Fax. +358 (0)5 355 8897

Repair services

Welding and other repair services at the Port of Loviisa are provided by Valkon Satamapalvelu Oy.
 
Orders tel. +358 (0)40 071 7215 (24/7)